Privacy Policy

  • Home
  • /
  • Privacy Policy

Reference

The ‘System’ referred to in this document is Condi.

The 'Partner' referred to in this document is Data Consolidation Ltd.

Areas of the application where Personal Data is entered by the user:

This is a test bit of text 

  • Accounts
  • Survey
  • Condition



Who we are

DEV4 Online (DFH) designed and built this online system. We work with the partner who has invited you to register on the system to ensure consistent availability of the system to users and secure storage of the data in a cloud environment. The data is encrypted on this system with SQL server encryption and the transfer of data is encrypted with SSL.
DFH is the data controller for the data stored and is required to process the data for maintenance purposes to ensure availability and efficiency of the system.

What information we collect about you and how do we collect it?

Information you give us

As soon as you are registered to use this system we record your name and email address as your account details.
If your use of the system requires you to enter other personal details, then you may do so in the areas of the application listed in the ‘reference’ section of this document. This information is held in the database until it is deleted by you or the partner.
These personal details are only required for the service and functions provided by this system.

Information we automatically collect

Any information entered or updated by you in the system will record an automatically generated User ID and the date the information is entered. The user ID is an anonymous number but is linked back to your user account. If your account is deleted, then the User ID would become anonymous.
Cookies are used only to ensure availability of the service and for navigational functionality while you are using the system. The cookies contain your account information such and name and email for system authentication purposes and are not used for any marketing or advertising purposes.

Information we receive from third parties

We may receive information from the partner to add to the system but this should not include any personal information about individual users.
The only exception to this may be if you have problems registering via the web interface then we may be requested to set up an account in the first instance. In this case we only require your email address and name.

The legal basis for the collecting and processing of your data

Consent – where you have consented to register with the system and enter your own personal information.
Contractual – the personal data is recorded and stored for the purposes of the service this application provides.

Who has access to your personal data

DFH software developers and management have access to the database for maintenance purposes, such as back-ups, testing e.t.c. This includes the personal data.
The partner potentially has full access to your data via the application interface. The application is designed with different levels of access and only admin users from the partner have access to your personal data. Please contact the partner for clarification on who the admin users are and their own privacy policy. Other users do not have access to your personal data.

How do we use your personal information?

Your personal data will not be transferred by DFH staff to any unsecure format or accessed for any purpose other than listed below:

  • Backing up data.
  • Testing database and application functionality.
  • Fixing problems in the database or application, flagged by the user or the partner.
  • Authentication within the system – for security and persistence purposes.

DFH will not print and keep paper copies of your personal information.

Who do we share your information with?

DFH give access to users authorised by the partner only.
DFH do not share personal information from this system with any third parties.

Do we transfer information outside the European Economic Area (EEA)?

The database for this system is stored in a cloud database within the EEA and is not backed up or transferred to any storage facility outside that region.

Your Rights

You have the right to:

  • Access personal data we hold about you.
  • Correct inaccuracies in the personal data we hold about you.
  • Request that we do not send you any marketing communications.

In certain circumstances, you have the right to:
  • Have your personal details removed from the system.
  • Restrict or object to certain processing of your personal information in this system.
  • Obtain your personal data in a structured electronic data file.

Glossary

Personal Data

According to the General Data Protection Regulation, ‘personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Cookies

A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer or mobile phone browser from a website’s computer and is stored on your computer’s or mobile phone’s hard drive.

Data Controller

A data controller determines the purposes for which the manner in which any personal data are processed. In essence, this means that the data controller decides how and why personal data is processed.